The Role of Court Reporters in Exhibit Handling and Remote Depositions
Understanding the Importance of Exhibit Handling in Legal Proceedings
Exhibit handling in legal scenarios involves showcasing physical or documentary evidence during a proceeding. These could range from written contracts and photographs to videos that serve as artifacts for the witness’s inspection.
To distinguish exhibits in cases, they are labeled with alphabets or numbers. Litigators find that demonstrative evidence, including exhibits and oral presentations, can enhance understanding of a situation by up to 65 percent. This is substantiated by the Florida Bar, stating that "evidence is often more impactful than a description given by a witness as it allows the jury, or the court, to visualize and better comprehend the question or issue involved."
Key Rules of Thumb for Handling Exhibits
Firstly, it's vital to differentiate real evidence from demonstrative evidence. Real evidence refers to the items that directly played a role in the incident. For such evidence to be admitted, authentication is necessary. Demonstrative evidence, on the other hand, serves as 'representative' evidence that offers a detailed summary or explanation of certain facts.
Litigators categorize both types of evidence separately. Tools such as maps, charts, or drawings may not be deemed admissible evidence, but they are beneficial aids in explaining a particular point. Demonstrative evidence could include audiotapes, photographs, x-rays, timelines, etc.
Secondly, pretrial rulings on exhibit admissibility can help save significant costs. It is helpful for litigators to confirm whether an item can be presented as a demonstrative aid, saving both time and expenses in the preparation process.
The Significance of Photographic Evidence
Photographic evidence often plays a crucial role in personal injury cases. For example, photographs of a victim’s wounds can prove to be highly effective. Additionally, aerial photographs are beneficial when evidence of certain locations is required, such as in cases involving real property.
For photographic evidence to establish relevancy, it must support or explain a witness’s testimony. Additionally, the witness must verify that the presented evidence accurately represents the item, person, or location.
The Rise of Remote Exhibit Handling and Depositions
Remote exhibit handling and depositions have become increasingly popular, especially following the spread of the novel coronavirus in states like Florida. It is advantageous for attorneys to share exhibits in advance to aid court reporters in preparing the exhibit index and final transcripts without delay.
Given that remote depositions and exhibit presentations are relatively new concepts, court reporters strive to ensure a seamless process for all legal parties.
Trusting Cogent Legal Services for Your Litigation Support Needs
At Cogent Legal Services, we pride ourselves on our ability to store, protect, and securely handle information from proceedings. Whether you need litigation support services, a court reporter in Miami, or last-minute court reporter services, we're prepared to help. Contact us today to schedule your next deposition or learn more about the role of court reporters and stenographers in the world of legal proceedings.
